Board of Directors

Top Row Left to Right
Hannah Malone, David F. Begier, Sara Manning, John B. Gordon, Charles Stewart, Dorris Smith

Dr. Thomas E. Rainey, Ned Rasmussen, Mary Clark

Julie Wang, Debbie Matlock, not present Mike Matlock

The Director of Music (DM) is responsible for selecting any and all assistants who perform duties directly related to the playing of music. The DM determines who participates in rehearsals and performances, selects musicians, chooses repertoire for rehearsal and performances, decides rehearsal and sectional times, and selects which events the Orchestra and its ensembles will participate in. The DM shall submit recommendations to the Board of Directors for compensation of musicians. The DM will insure that the musical activities are in compliance with the Organization’s purpose as stated in Article II. The DM will appoint a Concertmaster who shall be a non-voting member of the Board of Directors.

The official duties of the Chairman of the Board are:

• To set the date and agenda for regularly scheduled Board of Directors meetings,
• To preside over all Board meetings,
• To prepare an annual budget for approval by the Board,
• To have signature authority on the Society’s financial accounts,
• To appoint a webmaster who shall maintain the Society’s website and who shall be a non-voting member of the Board of Directors,
• To appoint a three person Audit Committee (membership in the Society not required) in December. The members of the Audit Committee shall audit the financial activities of the Society in January and shall submit a report in February to the new Board of Directors for their action and to assist the Corporate Treasurer in preparing required Federal tax forms,
• To appoint a three person Nominations Committee in August. The members of the Nominations Committee shall submit a list of names into nomination for the offices of the Board of Directors at the annual meeting of the Society.
• To appoint with Board concurrence in February a ten person Advisory Committee of elected and community leaders to provide direction to the Board on advancing the work of the Orchestra and Society in meeting its objectives,
• To plan joint meetings of the Board and the Advisory Committee,
• To submit to the Board for approval, the time, date, and place of the annual meeting of the Society,
• To be the official spokesman for the corporation but to defer to the Director of Music on issues associated with the music of the Orchestra and to defer to the President of the Society on activities of the Society,
• To contract with various organizations for performance venues,
• To conduct elections of Board of Directors at the annual meeting of the Society, and
• To supervise the work of the other Board Members.

The Vice President (VP) shall perform the duties of the Chairman in the absence of the Chairman. In the event of the resignation or removal of the Chairman, the Vice Chairman shall become the Chairman and the Board shall elect a new Vice Chairman. The Vice Chairman shall perform other such duties as assigned by the Chairman.

The official duties of the Recording Secretary are:

• To maintain the record of attendance of musicians at all Orchestra activities,
• To maintain the minutes of all Board of Directors meetings,
• To maintain the minutes of all Society meetings,
• To present such minutes for approval at the next following Board meeting,
• To maintain the list of Society membership and youth musicians,
• To handle all corporate related correspondence for the Society,
• To maintain the corporate records making sure that a duplicate set of records is stored in a secure, accessible location,
• To prepare the program guide for each concert, and

The official duties of the Corresponding Secretary are:

• To maintain the e-mail list of interested persons,
• To respond to requests for information from the general public,
• To publish a newsletter to the membership of the Society,
• To develop fliers for publicizing events,
• To correspond to groups per the direction of the Chairman,
• To send out official notices of Society and Board of Directors meetings, and
• To send out notices to members of the Society about performances.

The official duties of the Corporate Treasurer are:

• To have signature authority on the Society’s financial accounts,
• To write checks up to $25.00 without specific approval of the Board and to report such checks at the next Board meeting,
• To write checks in amounts over $25.00 but less than $100.00, which are for expenditures called for in the currently approved budget, without specific prior Board approval,
• To write checks for over $100.00 only with specific Board approval in advance,
• To maintain the current status of the budget including income and expenditures,
• To transmit a monthly income & expense report to Board members no later than the 10th day of the following month,
• To receive and record all dues paid to and contributions made to the Society,
• To maintain an annual register by name and address of the cumulative annual contributions and dues paid to the Society,
• To convey to the Board the names, street address, e-mail address, and phone numbers of members of the Society upon receipt of their dues or upon receipt of contributions, and
• To assist the Audit Committee in performing its duties, and
• To prepare all require federal and state tax filing forms.

The official duties of the President are:

• To set the time, date, and place of meetings of the Society exclusive of the annual meeting,
• To conduct meetings of the Society except for the election of the Board of Directors,
• To solicit dues for membership in the Society in conjunction with the Director of Membership.
• To assist the Chairman in focusing the activities of the Society to benefit the Orchestra,
• To allocate Society membership resources to help individual Directors perform their duties, and
• To be a principal spokesman for the Society.

The Director of Membership is responsible for soliciting the public for persons interested in joining the Society and supporting the work of the Orchestra. The Director of Membership shall have authority to solicit dues and shall work closely with the Corporate Treasurer to transfer checks from and data on new members of the Society.

The Director of Concert Activities (DCA) shall be responsible for all activities associated with concert performances including such activities as:

• Stage and hall preparation,
• Transportation of equipment to and from concert sites,
• Taping of concerts, and
• Managing audio feeds during the concert.

The Director of Government Relations shall maintain periodic contact with local city governments (Round Rock, Cedar Park, Georgetown, Leander, Pflugerville, Hutto, Taylor & Austin), county government (Williamson County), and school districts (Round Rock ISD, Georgetown ISD, Leander ISD, Hutto ISD, Taylor ISD, & Pflugerville ISD). The Director shall be responsible for soliciting government grants.

The Director of Public Relations shall be responsible for preparing news releases about HCCO activities. The Director shall submit such releases for review to the Chairman prior to distribution. The Director will develop a list of contacts with the local newspapers (American Statesman, Hill Country News, Round Rock Leader, and Williamson County Sun), radio (KMFA Classical Radio - Austin, KUT Student Operated Public Radio, KNCT Public Radio - Killeen), and television stations (Channel 8, KTBC, KVUE, KXAN, KEYE) and will assist the Chairman, President and Director of Music in any contacts with the media including setting up public announcements and interviews. The Director shall also develop contacts with other organizations as directed by the Board.

The Director of Corporate Fundraising shall be responsible for directly soliciting corporations for support of the Society.

The Concertmaster is appointed by the Director of Music and holds a non-voting position on the board of the Williamson County Symphony Orchestra Society.

The Webmaster is responsible for creating, updating and maintaining any and all websites for the Williamson County Symphony Orchestra Society. The webmaster is appointed by the Chairman of the Board and holds a non-voting position on the board.

 

Expenses

To help cover expenses, the Williamson County Symphony Orchestra sells advertising space in our programs. For more information on advertising, please contact us.